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From Venue to Vows: Your Complete Wedding Checklist

couple walking on golf course during wedding at sunset



Congratulations on your engagement! Planning a wedding can be an exciting and overwhelming experience, but fear not. We're here to help you navigate through the endless to-do lists and ensure that your big day is nothing short of perfection. In this comprehensive wedding checklist, we'll cover everything from choosing the perfect date, to saying your vows at the altar. With expert tips and recommendations, we'll guide you through each step of the planning process, making sure no detail is overlooked. From choosing your dream dress to selecting the perfect color palette, we've got you covered. Whether you're a DIY enthusiast or prefer to rely on professionals, we'll provide you with all the necessary tools and resources to create a wedding that reflects your unique style and personality. So grab a pen and get ready to check off those wedding planning boxes – your dream day awaits!


Setting a Budget

Planning a wedding without a budget is like setting sail without a map. Before diving into the exciting world of wedding planning, it's essential to determine how much you're willing to spend. Start by discussing your financial situation with your partner and any family members who may be contributing. Consider your priorities and allocate funds accordingly. Remember to leave some room for unexpected expenses. Once you have a budget in place, you can move forward with confidence, knowing exactly how much you can spend on each aspect of your wedding.


Choosing a Wedding Date and Venue

Next, it's time to choose a wedding date and venue. These two decisions often go hand in hand, as the availability of your dream venue may dictate the date of your wedding. Start by brainstorming potential dates that work for you and your partner. Consider any significant events or holidays that might affect availability or travel for your guests. When selecting a date, consider the season, weather, and personal significance. Do you envision a romantic summer wedding or a cozy winter affair? Once you have your date in mind, reach out to our Wedding Coordinator to book a tour of our beautiful Central Coast wedding venue. Keep in mind that we have peak wedding dates that tend to book up quickly, so it's best to start this process as early as possible.


Creating a Guest List

Creating a guest list is an important task that requires careful consideration. Start by making a list of all the people you and your partner would like to invite. Divide the list into different categories, such as immediate family, extended family, close friends, and colleagues. Consider your budget and venue capacity when finalizing the guest list. It's essential to strike a balance between inviting everyone you love and creating an intimate atmosphere. Remember, not everyone you invite will be able to attend, so it's important to send save-the-date cards and invitations well in advance to allow your guests to plan accordingly.


Booking Vendors - Photographer, Stylist, Florist, etc.

Booking vendors is a crucial part of wedding planning. Start by researching and reaching out to potential vendors in your area. Look for vendors who specialise in weddings and have a portfolio that aligns with your vision. When it comes to photographers, consider their style, experience, and personality. You want someone who can capture the essence of your special day and make you feel comfortable in front of the camera. Don't forget about the florist, who will bring your floral dreams to life. Take the time to discuss your vision and preferences to ensure they understand your aesthetic. We also have great relationships with a range of local suppliers that will help bring your dream wedding to life. View our list of suppliers here. Once you've found the right vendors, secure their services by signing contracts and making deposits.


Designing Wedding Invitations and Stationery

Your wedding invitations and stationery set the tone for your big day. Start by choosing a design that reflects your wedding theme and color palette. Whether you opt for classic elegance or modern simplicity, make sure the design is cohesive and captures your personality as a couple. Consider working with a professional stationery designer who can bring your vision to life. Don't forget to include all the necessary information, such as the date, time, and location of the wedding, as well as the RSVP details. Once your invitations are ready, send them out to your guests and eagerly await their responses.


Selecting a Wedding Dress and Suits

Choosing the perfect wedding attire seems like a momentous task. For the bride, start by researching different wedding dress styles and silhouettes. Consider your body type and personal style. Visit bridal boutiques and try on various dresses to find the one that makes you feel like a bride. Don't forget to consider accessories, such as veils, jewelry, and shoes, to complete your look. For the groom and groomsmen, it's essential to find suits or tuxedos that complement the overall wedding theme. Consider the color palette and style of the wedding when selecting their attire. Don't forget about the little details, such as ties, pocket squares, and boutonnieres.


Planning the Ceremony and Reception

The ceremony and reception are the heart of your wedding day. Start by brainstorming ideas for the ceremony, such as whether you want a religious or secular ceremony, and if you want to include any special rituals or traditions. Work with your officiant to create a ceremony that reflects your love story. When planning the reception, consider the overall ambiance you want to create. Think about the seating arrangement, decor, and entertainment. Will you have a sit-down dinner or a buffet-style meal? Do you want a live band or a DJ? Take the time to research and book the necessary vendors to bring your vision to life. We can help guide you through this process by getting you in contact with local stylists, musicians, florists and so much more!


Organising Transportation and Accommodations for Guests

Transportation and accommodation are important aspects of your wedding logistics. The great part about choosing to get married at Mercure Kooindah Waters Resort is we offer a range of accommodation options for you and your guests, so you can get ready on site and enjoy the reception without having to worry about transportation. Ask our Wedding Coordinator about special rates when you and your guests book accommodation direct.


Creating a Wedding Day Timeline

Creating a wedding day timeline is crucial for keeping everything running smoothly. Start by listing all the important events and activities that will take place on your wedding day, from getting ready, to the last dance. Work backward from your ceremony time to determine when each activity should occur. Don't forget to include time for hair and makeup, transportation, and any additional photo sessions. Share the timeline with your wedding party, vendors, and anyone else involved in the wedding to ensure everyone is on the same page.


Finalising Details and Confirming with Vendors

As your wedding day approaches, it's important to finalise all the details and confirm with your vendors. Review your contracts and ensure that all the agreed-upon services are included. Reach out to your vendors to confirm the timeline, delivery times, and any other necessary details. Don't forget about the little things, such as wedding favors, signage, and table numbers. Create a checklist to ensure nothing is overlooked, and delegate tasks to trusted friends or family members to help with the final preparations.


Preparing for the Wedding Day - Beauty Treatments, Rehearsals, etc.

In the days leading up to your wedding, take some time to pamper yourself and prepare for the big day. Schedule any necessary beauty treatments, such as haircuts, facials, or manicures. Consider doing a trial run for your hair and makeup to ensure you're happy with the results. We have an amazing on-site day spa that can assist with your wedding preparation. Find out more information about Zinnia Day Spa here. Don't forget about the wedding rehearsal, where you'll walk through the ceremony with your wedding party and officiant. This is an excellent opportunity to iron out any last-minute details and ensure everyone knows their roles. Speak with our Wedding Coordinator about a rehearsal before your wedding day.


The Wedding Day - Getting Ready, Ceremony, Reception

It's finally here – your wedding day! Start the day by getting ready with your wedding party. Enjoy the excitement and anticipation as you prepare to walk down the aisle. Take the time to soak in the special moments and cherish the memories you're creating. Once it's time for the ceremony, take a deep breath and savor the experience. Say your vows, exchange rings, and seal your love with a kiss. After the ceremony, it's time to celebrate with your loved ones at the reception. Dance the night away, enjoy delicious food and drinks, and create memories that will last a lifetime.


Post-Wedding Tasks - Sending Thank You Cards, Changing Last Name, etc.

After the wedding, there are a few final tasks to complete. Start by sending thank you cards to all your guests to express your gratitude for their presence and gifts. Take the time to personalise each card and include a heartfelt message. Don't forget about changing your last name, if desired. Update your identification, such as your driver's license and passport, as well as your bank accounts and any other official documents. Finally, take some time to reflect on your wedding day and bask in the joy of being newlyweds. It's the start of a beautiful journey together.



Planning a wedding is a monumental task, but with the right tools and resources, it can also be an incredibly rewarding experience. By following this comprehensive wedding checklist, you'll ensure that no detail is overlooked and that your dream day becomes a reality. Remember to stay organised, communicate with your partner and vendors, and most importantly, enjoy the journey. Your wedding day will be a celebration of love, commitment, and the start of a beautiful new chapter in your lives. Cheers to a lifetime of happiness together!




Speak with our Wedding Coordinator to see how we can start planning your special day.

P: 02 4355 5712

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